Last updated: 05 September 2026

Pine Cross Genealogy (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal information with care. This Privacy Policy explains what data we collect, how we use it, and your rights under UK GDPR.

1. Who We Are

Pine Cross Genealogy is a genealogy and local‑history resource based in Northern Ireland. Our website address is: pinecrossgenealogy.com.

If you have any questions about this Privacy Policy, you can contact us at: pinecrossgenealogy@protonmail.com

2. Information We Collect

We collect only the information needed to provide our services:

  • Contact Information — When you submit a form, we may collect your name, email address, or other details you choose to share.
  • Genealogy Queries — If you send us information about your family history, surnames, or research interests, we use it solely to respond to your enquiry.
  • Technical Data — Like most websites, we collect basic analytics such as IP address, browser type, and pages visited. This helps us improve the site.
  • Cookies — We use essential cookies for site functionality and optional analytics cookies to understand how visitors use the site.

3. How We Use Your Information

We use your information to:

  • Respond to your genealogy enquiries
  • Provide and improve our website
  • Maintain security and prevent misuse
  • Keep records of communication for customer service
  • Analyse website performance (via anonymised analytics)

We do not sell, rent, or share your personal data with third parties for marketing.

4. Legal Basis for Processing

Under UK GDPR, we process personal data based on:

  • Consent — When you submit a form or send us information voluntarily
  • Legitimate Interest — To operate and improve our website
  • Legal Obligation — If required to comply with UK law

5. How Long We Keep Your Data

We retain personal data only as long as necessary:

  • Contact form submissions: up to 12 months
  • Email correspondence: up to 24 months
  • Analytics data: anonymised and retained according to provider policies

You may request deletion at any time.

6. Your Rights Under UK GDPR

You have the right to:

  • Access the personal data we hold
  • Request correction or deletion
  • Withdraw consent
  • Object to processing
  • Request data portability

To exercise any of these rights, email us at info@pinecrossgenealogy.com.

7. Cookies

We use cookies to ensure the site works properly and to understand visitor behaviour.

You can manage or disable cookies in your browser settings. For more detail, see our cookie policy.

8. Third‑Party Services

We may use trusted third‑party tools such as:

  • Website analytics (e.g., Google Analytics or similar)
  • Email delivery services
  • Hosting providers

These services may process data on our behalf and are required to comply with UK GDPR.

9. Data Security

We take reasonable technical and organisational measures to protect your data, including secure hosting, limited access controls, and encrypted communication where possible.

10. Changes to This Policy

We may update this Privacy Policy occasionally. The “Last updated” date will always reflect the most recent version.